Administrative Assistant Resume example for a job seeker with experience working as the assistant to executive management of business operations and special projects. In the resume summary, the job seeker highlights qualifications that are critical for targeting an Administrative Assistant job position.
The job experience involved serving as the primary point of contact and liaison between management, sales, personnel, clients and vendors. The body of the resume is designed with company as the first heading. The paragraph below this first heading provides a description, size and scope of the company. The writer uses italic font to make this section stand out. The job title is listed below with bullet points statements that represent core duties and accomplishments.
The main body of this section shows how the job seeker has experience in sales management, administrative support, purchasing, expense reporting and event planning. The job seeker also had direct experience in process improvement and agenda organization. This candidate had a Bachelor of Science in Business Administration. The formal education section is listed at the bottom just below a list of necessary computer skills that are likely required for this type of position.
Though he job seeker has plenty of experience it was ideal to keep this administrative resume to one page while including impressive achievements.
Summary for Administrative Assistant Resume
- Top-notch assistant with ten years of experience managing business relations and special projects at the senior management level.
- Service as primary point of contact for and liaison between management, sales teams, personnel, clients and vendors.
- Maintain excellent written and oral communication skills, problem resolution abilities and high level of confidentiality.
- Equally effective sales management and advanced word processing support.
Administrative Assistant Resume Experience Statements
- Liaison between all impacted departments to ensure proper communications and reporting practices.
- Plan and coordinate corporate luncheons and develop presentations for related on-and off-site meetings.
- Organize the details of special events, travel, arrangements, corporate agendas and itineraries.
- Direct business relations and distribution of company literature to stimulate client interest and sales leads.
- Manage capital purchases, direct vendor relations, generate and maintain equipment for tracking records.
- Process monthly expense reports reflecting supporting documents and budget code indexes.
- Coordinate and maintain weekly attendance and annual vacation records on departmental employees.
Administrative Assistant Resume Sample Template Statements
- Over 10 years of experience assisting high level executives with managing business relationships in a corporate environment.
- Maintain excellent written and oral communication skills.
- Self starter that can work independently or with a team.
- Accustomed to fast-paced offices, skilled at juggling multiple tasks simultaneously.
- Organize and maintain company reports and accounting documents.
- Creative problem solver, recognized for getting most of out of limited resources.
- Provide sales support through advanced word processing.
- Plan and coordinate events, meetings and conferences.
- Develop and deploy presentations and speeches
- Coordinate and organize special events.
- Read and filter corporate email, serving as first line of customer support.
- Prepare corporate personnel agendas, schedules and itineraries.
- Strong knowledge of office and administrative software including Microsoft Excel, Word and PowerPoint.
Administrative Assistant Resume Writing Tips
Are you an administrative assistant looking to land your dream job in 2023? Your resume is your ticket to success in the competitive job market. But how do you create a resume that stands out from the crowd and showcases your talents? Look no further!
This article will guide you through crafting a jaw-dropping administrative assistant resume. We will cover everything from writing a strong summary or objective section to highlighting your achievements and using action words. You’ll learn how to tailor your resume to the specific job requirements, including relevant internships and volunteering, and improve your education section.
We will also delve into the essential administrative skills you should emphasize, including soft skills, technical abilities, problem-solving skills, hard skills, and transferable skills. Plus, we’ll show you how to use resume keywords to pass through applicant tracking systems strategically.
You could include great keywords: experience as an administrative assistant, general administrative duties, organized administrative assistant, highly organized administrative assistant, and entry-level administrative assistant.
And let’s not forget about the importance of a killer cover letter that showcases your communication skills.
Are you ready to take your resume to the next level? Let’s dive in!
What Does an Administrative Assistant Do?
So, you’re looking to create an outstanding resume, but first, let’s dive into what an administrative assistant does.
Professional administrative assistants are responsible for day-to-day operations by ensuring smooth office operations and providing administrative support to high-level executives. They are responsible for managing schedules, emails, and various administrative tasks.
When writing your resume, it’s essential to highlight your work experience, especially if you have experience as an executive admin assistant. Use bullet points to list your responsibilities and accomplishments in each role, focusing on the tasks you performed and the impact you made. Be sure to include the number of years of experience you have in each position.
In addition to work experience, soft skills are important to include in the experience section of your resume. These skills can include strong organizational skills, attention to detail, and excellent communication. Highlighting these skills will demonstrate your ability to manage multiple tasks and support the organization’s needs effectively.
Overall, creating an outstanding administrative assistant’s resume involves showcasing your experience, skills, and accomplishments clearly and concisely. By following these guidelines and incorporating the keywords mentioned, you can create a resume to showcase your abilities that stands out and impresses potential employers.
Using an experienced administrative assistant resume example is also a good idea to help you with the resume format. Resume templates are on this page, or you can search online for a resume builder.
Include These Skills in Your Administrative Assistant Resume
Highlight the key abilities that align with the job requirements and showcase them in bullet points on your resume. As an experienced employee, it’s important to emphasize your organizational skills. These skills are crucial for managing multiple tasks and ensuring smooth office operations.
In your administrative assistant resume summary or objective, highlight your experience providing high-level administrative support to executives and managing various administrative tasks. For senior administrative assistants, focus on your management skills and track record of successfully implementing and managing systems.
In the work experience section of your resume, include specific examples of your administrative skills. This can consist of managing schedules and emails and providing administrative support. Showcase your ability to increase productivity, reduce errors in previous roles, and any successful projects or contributions to teams.
Additionally, highlight your knowledge of administrative duties and strong communication skills in your resume. These are essential for effectively interacting with colleagues and stakeholders.
Remember to use action words and numbers when describing your relevant experience. Incorporate relevant keywords to ensure your resume gets noticed by applicant tracking systems. By showcasing your key abilities and emphasizing your relevant skills and experience, you can create a compelling administrative assistant resume that stands out to potential employers.
Administrative Assistant Resume Summary or Resume Objective
Crafting a winning admin assistant resume requires a captivating summary or objective that showcases your background in a way that grabs the employer’s attention. This section is your chance to make a solid first impression and highlight what you can bring to the table. Whether you include a resume objective or summary will depend on your level of experience and the actual job you’re applying for.
A resume objective is an excellent choice for fresh graduates or career-changers who may not have much experience in the field. It allows you to highlight your goals and aspirations and any relevant skills or coursework. For example, you could say, “Motivated and detail-oriented executive administrative assistant with a strong educational background in business administration. Seeking an opportunity to apply my organizational skills and knowledge of office procedures in a fast-paced administrative role.”
On the other hand, a resume summary may be more appropriate if you have several years of experience as an administrative professional. This section allows you to highlight your accomplishments and showcase the value you can bring to an organization. For instance, you could write, “Highly skilled administrative assistant with 5+ years of experience supporting high-level executives. Proven track record of increasing efficiency and reducing errors through effective project management and strong attention to detail.”
Remember to tailor your resume summary or objective to the specific administrative assistant job you’re applying for. Use keywords from the job description and highlight talents and experience. By crafting a compelling summary or objective, you can make your resume stand out and increase your chances of getting noticed and landing your dream job.
What’s the Best Format for an Administrative Assistant Resume?
When creating an impressive resume, choosing the proper format is crucial for grabbing the attention of potential employers. A well-structured resume can highlight your talents clearly and concisely, making it easier for hiring managers to assess your qualifications for the job.
One popular format is the reverse chronological format. This format lists your most recent administrative assistant work experience first, followed by previous positions in reverse order. This is an excellent format for showcasing your career progression and demonstrating your ability to handle increasing responsibilities.
Another option is the functional format, which focuses on your skills for administrative work rather than your work history. This format is handy if you have transferable skills or are changing careers. In a functional resume, you would include a skills section highlighting your relevant skills, such as proficiency in MS Office, strong organizational skills, and excellent communication abilities.
No matter which format you choose, you must customize your resume for each job you’re applying for. Carefully read the job description and highlight the administrative assistant skills and qualifications most relevant to the role. Incorporate these keywords into your resume to show you’re a perfect fit for the job.
Follow these resume tips, and you’ll be on your way to securing that coveted administrative assistant position.
How To Write a Killer Cover Letter for an Administrative Assistant?
Stand out from the competition and make a lasting impression with a cover letter that showcases your exceptional communication skills and passion for supporting executives in their day-to-day operations. When writing a killer cover letter, it’s essential to tailor it to the job description.
Start by introducing yourself and expressing your interest in the position. Mention the job title and company to show that you’ve researched. Then, highlight your relevant work experience and achievements in supporting high-level executives. Use specific examples to demonstrate your strong organizational skills, attention to detail, and multitasking ability.
In the body of the cover letter, explain why you are the perfect fit for the administrative assistant role. Discuss your ability to manage schedules and emails and provide administrative support effectively. Emphasize your excellent communication skills and ability to work well under pressure.
In the closing paragraph, express your enthusiasm for the opportunity to contribute to the company’s success. Thank the hiring manager for considering your application and expressing your readiness for an interview. Please include your contact information and mention that you’ve attached your resume for their review.
By following these resume tips and crafting a compelling cover letter, you can increase your chances of landing the desired administrative assistant position.
In conclusion, crafting a standout professional administrative assistant resume is crucial in today’s competitive job market. By highlighting relevant skills, achievements, and experience, you can catch the attention of employers.
Use action words and numbers to tailor your resume to job requirements. Don’t forget to include internships, freelance work, and volunteering to showcase your versatility. Emphasize your administrative skills, both technical and soft, and use strategic keywords to pass through applicant tracking systems.
And don’t forget to write a compelling cover letter that showcases your communication skills. With these tips, you’ll be on your way to landing your dream job. Remember, a well-crafted resume is your ticket to success!
Administrative Assistant Resume Example Contributed By Ann Baehr, CPRW – Best Resumes of New York
Common Responsibilities for Admin Assistant
– Answering phones and directing calls to appropriate parties.
– Appointment setting and event planning.
– Greeting visitors and directing them to the correct person or location.
– Managing calendars and scheduling appointments.
– Drafting and formatting correspondence and other documents.
– Filing and maintaining records, both physical and electronic.
– Processing and distributing incoming and outgoing mail and email.
– Ordering and maintaining office supplies and equipment.
– Coordinating travel arrangements and accommodations.
– Conducting research and preparing reports.
– Assisting with event planning and coordination.
– Performing basic bookkeeping and accounting tasks.
– Coordinating meetings and preparing meeting materials.
– Maintaining confidentiality and discretion in handling sensitive information.
– Assisting with human resources tasks, such as onboarding and benefits administration.
– Providing administrative support to executives and managers.
– Processing and distributing incoming and outgoing mail.
– Performing other general office tasks as assigned.
– Taking meeting minutes and distributing them to attendees
– Liaising with internal and external stakeholders, including clients, vendors, and other departments or offices.
Administrative Assistant Skills
– Strong organizational and time-management abilities.
– Excellent verbal and written communication skills.
– Proficient in Microsoft Office and other computer programs.
– Ability to prioritize tasks and handle multiple responsibilities simultaneously.
– Attention to detail and accuracy in completing tasks.
– Customer service oriented with a positive attitude.
– Ability to maintain confidentiality and handle sensitive information.
– Strong problem-solving and decision-making skills.
– Ability to work independently and as part of a team.
– Flexibility and adaptability to changing situations and priorities.