Office Administrator Resume Example

Example of Resume for Office Administrator and Bookkeeper. This professional has job experience as Office Manager, Supervisor and Clerk.

The summary headline clearly states the job target as an Office Manager, though that position can hold various titles. Furthermore, the headline area highlights 25 years of office administration and bookkeeping experience.

Qualification Highlights include: office management, accounts payable, accounts receivable, payroll, collections, billing, reconciliation and expense control.

The main body of the resume outlines duties and accomplishments starting with management of company wide reporting and accounting for 45 salaried office employees. Other job experience includes communicating with management, negotiating collections, collaborating with auditors and managing expense controls. Also, the job seeker lists some personnel duties such as human resources, interviewing, hiring and training.

Office Administrator Resume Example - Sample

Office Administrator Resume Example

Office Administrator Resume Sample Statements

  • Managed accounts receivable and payroll for small business.
  • Directed all aspects of banking including reconciliation and deposits.
  • Organized records with all financial transactions using QuickBooks.
  • Conducted monthly account reconciliation and annual audits.
  • Oversaw invoices, billing, proposals, purchases and estimates.
  • Analyzed accounts and resolved errors and omissions.
  • Interviewed and trained employees in bookkeeping.
  • Created filing system to organize employee wage and personnel information.
  • Handled collections, call late payers, close accounts and ensure cash flow.

Office Administrator Resume Guide

Are you ready to stand out from the crowd and land your dream job as an office administrator?

Picture this: You walk into the interview room with a stellar resume that catches the hiring manager’s attention immediately.

With the job market becoming increasingly competitive, having an outstanding office administrator resume that showcases your skills and experiences is crucial in 2023.

But don’t worry; we’ve got you covered. In this article, we’ll guide you through creating an expert office administrator resume to make you the top candidate for the job.

From formatting tips to crafting a compelling job description, we’ll provide you with all the tools you need to succeed.

So let’s get started on your path to professional success.

What Does an Office Administrator Do?

So, you may wonder, what exactly does an office administrator do?

Your main responsibility is to ensure the smooth operation of the office by handling various administrative tasks. You play a crucial role in supporting the overall functioning of the office and providing administrative support to the staff.

Managing office operations is one of your key duties. This includes organizing and coordinating office activities, such as scheduling meetings, handling correspondence, and supervising clerical duties. You will also manage office supplies and equipment to ensure everything is well-stocked and in working order.

In addition, you will be involved in bookkeeping duties, such as invoicing, budget tracking, and accounts payable. You will play a vital role in meeting financial goals by preparing budgets and conducting variance analysis.

You will also promote job performance. This may involve training, advising, and disciplining employees to ensure they meet their job responsibilities effectively.

Overall, the role of an office administrator is essential in maintaining the smooth operation of the office and providing administrative support to ensure the organization’s success. When creating your resume, highlight your office administration, management, and operations background to showcase your qualifications for the role.

What Is an Office Administrator Resume?

To create a standout document showcasing your impressive skills and qualifications, you’ll need a resume to make employers’ jaws drop, and hearts skip a beat. An office administrator resume is a document that highlights your relevant experience, skills, and qualifications for an office administrator job. It is a powerful tool that can catch the attention of hiring managers and convince them that you are the perfect fit for the position.

When crafting your office administrator resume, it’s essential to include key sections such as a resume summary, education, skills, and work experience. You can use a resume example or template specifically designed for office administrators to guide you in creating a professional and well-structured resume. Make sure to tailor your resume to the specific job description by highlighting relevant skills and experiences that align with the position’s requirements.

Including a resume sample can also help you understand the format and content employers seek. Incorporating keywords from the job description into your resume can increase your chances of getting past the initial screening process conducted by Applicant Tracking Systems (ATS). Remember, your goal is to impress the hiring manager and stand out from other applicants, so take the time to create a compelling and tailored office administrator resume.

Format Your Office Administrator Resume Correctly

Crafting your CV in the correct format is crucial for making a solid impression and standing out from other applicants. When formatting your resume, using a professional resume template is highly recommended. This will ensure a time-saving and professional layout that conveys your professionalism and increases your credibility.

Additionally, using the proper resume format is important. The reverse chronological format is typically the most effective for office administrator positions.

In terms of content, include relevant experience and skills for the office administrator position. Use the office administrator resume sample as a reference to see what information and sections are commonly included. Highlight your office skills, such as organization, communication, and problem-solving abilities. Also, emphasize your office administration skills, such as bookkeeping, correspondence handling, and supervising clerical duties.

Use action verbs and numbers to quantify your impact further to enhance your resume. For example, instead of saying, “Managed office operations,” you could say, “Successfully managed office operations, resulting in a 20% increase in productivity.” This showcases your accomplishments and demonstrates your ability to make a positive impact.

When formatting your best resume, use a professional resume template or a resume builder and the reverse chronological format. Highlight your relevant skills, using action verbs and numbers to quantify your impact. You will create a standout office administrator CV by following these guidelines and incorporating the provided keywords.

Write an Expert Office Administrator Resume Job Description

Transform your work history into a compelling story that captivates employers and showcases your expertise as a skilled office management professional. You must write a strong job description highlighting your relevant talents when crafting your office administrator resume.

Start by tailoring your resume to the specific job you’re applying for. Use keywords such as “office equipment,” “office administrator resume example,” “Microsoft Office,” “tailor your resume,” “general office,” “administrative assistant,” “interpersonal skills,” “soft skills,” and “organizational skills” to optimize your chances of getting past the Applicant Tracking Systems (ATS).

In your job description, include your responsibilities and achievements. Highlight your experience organizing office operations, handling correspondence, supervising clerical duties, and bookkeeping tasks. Mention any training, advising, and disciplinary actions you took to promote job performance among employees. Emphasize your role in meeting financial goals through budget preparation and variance analysis. Additionally, showcase your skills in scheduling and assigning personnel.

Don’t forget to mention your proficiency in Microsoft Office and any other relevant software or tools. Highlight your soft skills, such as strong interpersonal and organizational skills, essential for success in an office administrator role.

By crafting an expert job description, you can effectively demonstrate your qualifications and stand out as a top candidate in the competitive job market.

Attach a Cover Letter to Your Office Administrator Resume

Ensure you attach a cover letter to your office administration application to showcase your passion and highlight your relevant skills.

A well-written cover letter can provide additional context and demonstrate your enthusiasm for the position. When crafting your cover letter, mention your experience as an office administrator and highlight your ability to effectively manage office duties and improve office efficiency. Emphasize your office experience and your proficiency in office processes.

In your cover letter, you can expand on the information provided in your office administrator resume. Use this opportunity to explain why you’re interested in the position and how your skills and experience make you a strong candidate. Additionally, you can mention any specific achievements or successes in your previous office roles that demonstrate your ability to contribute to the organization’s success.

Be sure to personalize your cover letter for each application and address it to the appropriate person. Use a professional and concise tone, and proofread for errors or typos.

Including a cover letter with your office administrator’s resume can make a strong impression on potential employers and increase your chances of securing an interview.


In conclusion, crafting a well-written office administrator resume is crucial for standing out in a competitive job market. By highlighting achievements, aligning with the job description, and incorporating relevant keywords, candidates can increase their chances of getting past the initial ATS stage.

Additionally, emphasizing skills such as office support, strong typing abilities, and proficiency in Microsoft Office and Quickbooks will showcase the candidate’s qualifications. Remember to represent your work history honestly and follow professional resume writing guidelines.

For example, a skilled office administrator, Jane used these strategies to secure a position at a prestigious company, where she successfully streamlined office operations and increased productivity by 20%.

Office Administrator Resume Example Contributed By Ann Baehr, CPRW – Best Resumes of New York