The term resume format can have different meanings. Sometimes people refer to a structure, style or type of electronic file. On this page, when we use the term “resume format,” it means we are talking about the structure of the resume.
The structure includes the order of subcategories, content of subcategories and commons styles used for each resume format. For purposes of simplicity, we will define the three most common ways to format a resume: Reverse Chronological, Functional and Hybrid.
Most resumes use the standard reverse chronological resume format, but there are often good reasons to use a functional or hybrid format, depending on the job seeker’s current situation. Also, there are hybrid formats that use concepts of both such a functional summary with reverse chronological experience section. Below you will find a detailed outline of each format. You can find each different format among our main examples section.
The functional resume is one that is used to assert a focus to relevant skills that are specific to the type of position being sought. This format directly emphasizes specific professional capabilities and utilizes experience summaries as its primary means of communicating professional competency. In contrast, the chronological resume will briefly highlight these competencies prior to presenting a comprehensive timeline of career growth via reverse-chronological listing with most recent experience listed first. Individuals with any of these conditions may effectively consider a functional resume:
The outline for a functional resume will generally follow this type of pattern:
Breakdown: The functional resume format uses a summary introduction section followed by a detailed description of the job seekers skills and expertise in specific functional areas. This “functional” section serves as the main area of content. Work History will be listed below (usually in reverse chronological order). Work History is represented as a simple listing and does not include descriptions of the job. Education and other sections are listed below.
Functional Resume Example
The reverse chronological resume is the most common resume layout in use. In using this format, the main body of the document becomes the Professional Experience section, starting from the most recent experience going chronologically backwards through a succession of previous experience. This resume works to build credibility through experience gained, while illustrating career growth over time.
Individuals with any of these conditions may effectively consider a chronological resume.:
The outline for a chronological or reverse-chronological resume will generally follow this type of pattern:
Breakdown: This resume format starts with a brief summary or objective section. Qualification Highlights sections are optional and are considered to be part of the summary section. Experience is then listed to follow the summary. Job descriptions are listed in reverse chronological order starting from most recent experience to least recent experience. The education section is next and then can be followed with additional sections such as: Publications, Professional Affiliations, Awards, Honors, Volunteer Work, etc.
Reverse Chronological Resume Example
The hybrid resume presents a candidate’s skills and accomplishments on page one followed by work history (employer names, titles, and employment dates). Greater emphasis is given to the candidate’s accomplishments and the chronology (dates of employment) are secondary. Often the accomplishments section of the resume is broken into three sub-categories based on the three top functional skills of the target job. For example, those sub-categories may be: “Software Quality Assurance,” “Project Leadership,” and “Training & Development.”
This is helpful to decrease the attention to gaps in career history, lack of experience, or a recent extended career break. Following the accomplishments section, the candidate includes a work history section with employer names, job titles, and dates. Dates are not hidden in this format. All essential information is clearly presented on the resume. However, with this format the top selling points are on page one so the reader can gain interest before seeing any potentially less-appealing details, such as a gap in work history.
Breakdown: Most experts recommend a hybrid format for a career re-entry candidate, a candidate with large gaps in employment, or candidates that lack direct experience. This format also works for a career-changer with little experience in their chosen field.
When the time comes to choose a resume format, try to keep it simple. Ask yourself this question: which format will best demonstrate my ability to perform the job? For people with straightforward experience, the reverse chronological resume works well. It’s familiar to the reader and an ideal format when you are applying for job positions within your field.
The functional resume is excellent when you have held a many different job titles and a wide range of job responsibilities. It’s also an effective format when attempting a career change where highlighting specific skills takes priority over chronological work history. Of course, this style of resume is also helpful when you have large gaps in your employment history. In this case, you are trying to deemphasize employment dates.
The hybrid resume is an excellent option for professionals that have had a wide range of duties in the same job position. The hybrid also works well for individuals that worked at the same company but changed job titles and responsibilities due to promotions. Lastly, this format can be beneficial when you have 2-4 different skills that are vastly different but equally important.
Consider your situation carefully when devising your resume strategy. Also remember that your strategy may change as you navigate your career. Choose the right resume format for your career stage, career history, and goals.