HR Assistant Job Description

This HR Assistant job description is for the professional that is responsible for supporting the Human Resources department in various administrative tasks. They assist in the recruitment and selection process by posting job advertisements, reviewing resumes, and scheduling interviews. They also handle employee onboarding, ensuring all necessary paperwork is completed and organizing orientation sessions.

The HR Assistant maintains employee records and updates databases, ensuring accuracy and confidentiality. Additionally, they assist in organizing employee training and development programs. They may also handle employee inquiries and provide general administrative support to the HR team.

Alternate job titles:

HR Coordinator, HR Administrator, HR Associate, HR Support Specialist, HR Representative, HR Clerk, HR Services Assistant

Common Job Duties - HR Assistant

Statements of Responsibility

– The HR Assistnat will assist and support the following tasks:

– posting jobs, screening resumes, and scheduling interviews
– Conducting new employee orientations and onboarding processes
– Maintaining employee records and ensuring all necessary paperwork is completed accurately
– Working on payroll processing and resolving any payroll discrepancies
– Updating and maintaining HR databases, such as employee information and leave records
– Administrating benefits, including enrollment and answering employee questions
– Managing employee performance, such as conducting employee evaluations and facilitating feedback meetings
– Coordinating employee training and development programs
– Supporting employee relations, including addressing employee concerns and resolving conflicts
– Implementing HR policies and procedures
– Coordinating of employee events and activities
– Developing employee recognition and reward programs
– Monitoring and maintaining compliance with federal, state, and local employment laws and regulations
– Preparing HR-related reports and presentations
– Providing general administrative support to the HR department, such as answering phones and managing mail
– Coordinating employee terminations and exit processes
– Managing employee leaves of absence, including FMLA and disability leaves
– Maintaining HR-related documents, such as employee handbooks and job descriptions
– Developing employee engagement initiatives
– Distributing HR-related communications, such as newsletters and memos

Common Job Skills - HR Assistant Job Description

Statements of Expertise

– Strong communication skills, both written and verbal
– Excellent organizational and multitasking abilities
– Attention to detail and accuracy in data entry and record-keeping
– Proficiency in using HR software and databases
– Knowledge of HR policies, procedures, and employment laws
– Ability to maintain confidentiality and handle sensitive information
– Strong problem-solving and critical-thinking skills
– Ability to work well in a team and collaborate with others
– Flexibility and adaptability to handle changing priorities and deadlines
– Strong time management skills and ability to prioritize tasks
– Knowledge of payroll processing and benefits administration
– Ability to conduct effective interviews and screenings
– Understanding of employee relations and conflict resolution
– Familiarity with onboarding and offboarding processes
– Knowledge of training and development programs
– Ability to compile HR reports and analyze data

HR Assistant Job Requirements

Experience Required

– Bachelor’s degree in Human Resources or a related field (such as Business Administration or Psychology)
– 1-3 years of experience in HR or related role
– Knowledge of HR policies, procedures, and best practices
– Familiarity with employment laws and regulations
– Strong interpersonal and communication skills
– Excellent organizational and multitasking abilities
– Proficiency in HR software and systems (e.g., HRIS, ATS)
– Ability to handle confidential information with discretion
– Attention to detail and accuracy in data entry and record-keeping
– Ability to work independently and as part of a team

HR Assistant Jobs - Who Employs?

Description of Company

A variety of companies employ HR assistants when they start getting more employees.  When companies have 20 or more employees, managing HR can be difficult for one person alone. Companies using HR Assistants include small businesses, corporations,  non-profit organizations, government agencies, and educational institutions. The specific type of company can vary widely, as HR assistants are needed in almost every industry or sector.

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