Administrative Assistant Job Description

Administrative Assistant job description can be used to help you generate ideas for building your resume statements. The Administrative Assistant is responsible for providing administrative support to the organization, including managing schedules, filing paperwork, and answering phone calls and emails. They are the first point of contact for visitors and clients and are responsible for maintaining a professional and welcoming environment. Administrative Assistants must be organized, detail-oriented, and able to multitask effectively. They must also possess strong communication skills and be able to work collaboratively with colleagues across departments. Ultimately, their role is to ensure the smooth running of the office and to support the organization in achieving its goals.

Alternate job titles:

Office Assistant, Office Administrator, Secretary, Receptionist, Admin Assistant

Common Job Duties - Administrative Assistant

Statements of Responsibility

– Answering phone calls and responding to emails
– Scheduling appointments and managing calendars
– Organizing and maintaining files and records
– Preparing reports and presentations
– Ordering and maintaining office supplies
– Making travel arrangements and preparing itineraries
– Coordinating meetings and conferences
– Handling incoming and outgoing mail and deliveries
– Managing budgets and expense reports
– Taking meeting minutes and drafting correspondence
– Conducting research and compiling data
– Performing general clerical duties such as photocopying and faxing
– Greeting and directing visitors
– Providing administrative support to other departments
– Composing and proofreading documents and reports.

Common Job Skills - Administrative Assistant Job Description

Statements of Expertise

– Excellent communication skills, both written and verbal
– Strong organizational skills and attention to detail
– Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
– Ability to manage multiple tasks and prioritize effectively
– Familiarity with office equipment and software (e.g. printers, scanners, fax machines)
– Knowledge of basic accounting and bookkeeping principles
– Ability to maintain confidentiality and handle sensitive information
– Customer service skills and a friendly, professional demeanor
– Flexibility and adaptability in a fast-paced work environment
– Familiarity with office procedures and protocols

Administrative Assistant Job Requirements

Experience Required

– High school diploma or equivalent
– 2-3 years of administrative experience
– Proficiency in Microsoft Office and other software programs
– Associate’s or bachelor’s degree in business administration or related field (preferred, but not always required)

Administrative Assistant Jobs - Who Employs?

Description of Company

Most companies employ administrative assistants to provide support to management and other employees. These companies can include government agencies, non-profit organizations, educational institutions, healthcare facilities, law firms, financial institutions, real estate companies, and many others.