Office Administrator Job Description

– Manage and maintain office supplies and inventory.
– Oversee and manage office operations and procedures.
– Greet and assist visitors, clients and staff in a professional and friendly manner.
– Answer, screen and direct incoming calls and emails to the appropriate personnel.
– Coordinate and schedule meetings and appointments.
– Assist in preparation and distribution of internal and external communications.
– Perform general administrative tasks such as filing, scanning, copying and faxing.
– Manage and maintain office equipment such as printers, copiers and scanners.
– Process and reconcile invoices and expense reports.
– Conduct research and provide reports on various office-related topics.
– Manage travel arrangements and accommodations for staff and executives.
– Create and update databases, records and reports.
– Monitor and maintain office budgets and expenses.
– Organize and maintain electronic and paper filing systems.
– Coordinate and manage office events and functions.
– Manage and maintain office security and safety procedures.
– Train and onboard new staff members on office procedures and policies.
– Develop and maintain strong relationships with external vendors and partners.
– Act as the primary point of contact for building management and maintenance.
– Develop and maintain office policies and procedures.
– Manage and distribute incoming and outgoing mail and packages.
– Assist with special projects and initiatives as needed.
– Handle confidential and sensitive information with discretion and professionalism.
– Collaborate with cross-functional teams and departments as needed.
– Provide general administrative support to the office and staff members as needed.